A sample report, finding by finding.
This is the report you receive, shown here for a four-storey office.
Cover summary
The first page says what was assessed, by whom and how serious it is.
Kiln Court, 12 Tannery Row, Brantholme, a four-storey office of 1,400 m² with about 90 staff
Hollis Varnden, Principal assessor
2 September 2026
2 September 2027
Moderate.
The building is well kept and the alarm records are tidy. One fire door held open on the stair needs attention now, and four smaller points follow.
Findings
Findings 1 to 3 are marked on the photograph, and findings 4 and 5 are listed beneath it.
1
Stair door wedged open on the second floor
Act now
2
Archive boxes stacked in the second-floor lobby
Within a month
3
Kitchenette door has no closer
Within a month
4
No exit sign above the ground-floor rear door
Within three months
5
Weekly alarm test log is complete and signed
Next review
Action plan
Every action in one place, with a name and a date.
Facilities manager. Evidence: Photograph of the fitted device.
Office manager. Evidence: Photograph of the empty lobby.
Landlord’s agent. Evidence: Invoice or photograph.
Landlord’s agent. Evidence: Photograph of the sign.
Office manager. Evidence: Log shown on the day.
Facilities manager. Evidence: Photographs by email.
The PDF is the same layout as every report we issue.